Simplify my group trip organization

What is gruppenplan.com?

gruppenplan.com is a web application designed to simplify the organization of group travel by facilitating the distribution of individuals and groups into various accommodations and spaces.

Who is gruppenplan.com for?

This platform caters to:

• Tour operators and guides
• Teachers (for school trips)
• Hotel owners and staff
• Organizers of cruises and campsites
• Convoy planners
• Anyone looking to manage larger group travels effectively

Typical Use Case: What Does Room Allocation Mean?

Imagine trying to organize a group trip for a large client base. When you book an entire hotel for your guests, questions arise regarding:

• Room assignments
• Group preferences (who prefers to stay with whom)
• Efficient organization of room allocations to meet preferences
  Our goal is to streamline these processes, making it easier to accommodate all preferences.

Separate Rooms by Gender

Enable detailed configurations for group areas:

• Mixed or separate areas can be organized
• On school trips, strict separation of boys and girls can be enforced

Allow Clients to Enter Their Own Group Preferences

Enhance your management workflow by allowing participants to indicate their preferred roommates themselves, alleviating some organizational burdens.

Editing Steps

1. Specify room layouts
2. Enter trip participants
3. Create groups
4. Generate room allocations with one click

Give Guests Their Own Information Page

Travel participants can handle several tasks through a custom webpage, such as:

• Submitting group preferences
• Viewing their assigned room and occupants
• Accessing public trip information and private details for registered participants

Common Challenges in Organizing Group Travel

A teacher planning a school trip may visit a tour operator's website and find themselves overwhelmed by the detail required for bookings, leading to canceled reservations.

Our Solution for Group Travel Organization

Participants book individual sleeping quarters while the system considers their preferred roommates to assign optimal placements. This ensures a smooth planning experience without overwhelming anyone involved.

Extensive Methods for Shared Editing

We provide flexible editing methods, allowing for simple, collaborative planning. Role-based access lets you delegate organizational tasks among team members, easing the burden.

Spaces of Any Kind

Manage various accommodations and spaces using our platform:

• Houses
• Tents
• Desks
• Vehicles

Use Our Information System During Trips

Track additional needs in real-time based on customer requirements, such as:

• Ski passes
• Equipment rentals

Advantages for Trip Participants

• Enhanced satisfaction: Participants receive their desired roommates without the added cost of single rooms.

• Instant information access: Up-to-date travel details accessible without queueing.

• Digital self-service: Instantly popular among younger travelers.

Advantages for Tour Operators

• Unique selling proposition: Stand out with personalized customer experiences.

• Operational efficiency: Reduce planning time by over 90%.

• Cost-effective room use: Optimize bookings to avoid excessive costs.

• Automated processes: Easy organization and real-time updates.

Quick Start Guide

A visual workflow guide is available, giving a glimpse into our user-friendly process.

Technical Features

• Real-time data processing: Multiple users can work on the same trip simultaneously.

• GDPR compliant: Adherence to strict data protection standards.

• Password-free login: Log in with just a few clicks without needing passwords.

• Responsive design: Seamless usability across different devices.

Pricing

Discover how we help you save time and money:

• 3300+ spaces/rooms
• 2890+ individuals
• 600+ groups
• 1940+ group members
• 678+ hours saved
• $16,965+ in costs saved

For more information, contact us at:

• Phone: +49 30 58849210
• Email: [email protected]
• Schedule a meeting: Appointment Link
• Join us on WhatsApp or Telegram: Telegram Group